1.1 As an event guest
If you buy a ticket to or participate, in any other way, in an event organized by us, we process personal data about you to execute the event, cf. Article 6 (1) (b) of the GDPR, where we process:

1. Name
2. Contact details, including email address, phone number and address
3. Information on your participation in the event
4. Communication with you
5. Photos or video footage in connection with events
6. Information about food preferences and diets
7. Bank account information or payment and credit card information if you participate in an event that requires payment

In certain situations, we will also request and process the following personal data about you if it is relevant for the specific event that you participate in, cf. Article 6 (1) (b) of the GDPR:

1. Your place of work
2. Job title
3. Gender
4. Clothing size
5. Date of birth

Where personal data about your health is necessary to ensure your safety, e.g. when you provide us with information of allergies, disabilities or other health information relevant for the specific event, we will collect your consent when you use our enrolment form in the booking process, cf. Article 9 (2) (b) of the GDPR

Finally we are legally required to document the personal data in financial transactions when fulfilling our agreement, e.g. when receiving payment for your participation in an event etc. cf. Article 6 (1) (c) of the GDPR

1.2  Competitions and marketing from FlexEvent
If you sign up for one of our competitions or other direct marketing activity, you consent to us using your personal data for conducting such competition or marketing activity, cf. Article 6 (1) (a) of the

General Data Protection Regulation (“GDPR”), where we process:

1. Name
2. Contact information, including e-mail address and phone number
3. Any answers provided to enter into the competition
   

1.3  As a supplier to FlexEvent (B2B)
If you are a supplier with us, we process personal data about you in order to fulfil our agreement, e.g. delivery of catering, equipment, food and other goods, cf. Article 6 (1)

(b) of the GDPR, where we process:

1. Name of employees
2. Contact information, including e-mail address and phone number
3. Job descriptions and qualifications
4. Order details
5. Banking Information
6. Project Information
   

Finally, we are also legally required to document the personal data in financial transactions when fulfilling our agreement, e.g. when paying or receiving payment for delivery of goods and services etc. cf. Article 6 (1) (c) of the GDPR.

1.4 Analysis on our websites and databases
We make analyses in order to optimize our products, marketing, website, sales and to know more about our customers’ and suppliers preferences in relation to our products and services.

We do this by making analyses of our databases with information about e.g. website use, social media interaction, customer preferences, sales and by sending questionnaires where our legitimate interest in processing the personal data overrides your interest in the data not being processed, cf. Article 6 (1) (f) of the GDPR, where we process:

1. Information from our customer databases
2. User behaviour and logs from our websites and social media
3. The answers you provide regarding suggestions and preferences in the questionnaire